For Overseas Agencies: How to Brief a China DMC Properly

A Brief Is Not a Request for a Price

The quickest way to slow a China quotation down is a message reading "five days in China, four people, please quote". An undefined shape cannot be priced, so the honest reply is a question list. Agencies that send the same set of fields in their first email get a structure back, not a request for clarification.

Dates and the Fixed Points

Start with the two dates that cannot move: arrival and departure. Then add anything already committed, whether an international flight, a conference or a ticketed train. "Around the second week of October" is workable. "Flexible" is not, because every cost in China is dated: rail windows, hotel rate calendars and timed-entry allocations key off specific days.

Cities, Order and Nights

List the cities in the order you want them, with a night count beside each, then mark which are fixed and which are open. Two cities and four cities are different products, not longer versions of each other; transfers, internal flights and guiding days all move. When the order is left open, we propose one and explain the trade-off, as set out in the 48-hour planning process.

Headcount, Composition and Rooming

Give the number of travellers, then the composition. Adults, children with ages, single travellers and couples price differently. Rooming matters as much as headcount: twenty travellers in single rooms and twenty in doubles are not the same hotel cost. If the group is not closed, send the current number and your ceiling.

Budget Band and What It Buys

State a band per person, land only or including international flights, and the currency it is quoted in. A band is not a commitment; it tells an operator which vehicle class, hotel tier and restaurant level to open with. If you would rather not name a figure, say which tier you sell and let the operator map it.

Dietary, Access and Medical Notes

These arrive too late more often than any other field. Halal, vegetarian, allergies and mobility requirements are arranged supplier by supplier, and several carry lead times measured in weeks rather than days. Put them in the first email, even for one traveller; a single unarranged meal can reshape a day's routing.

Risk Notes and Decision Rights

Close with who decides, who pays, and how late a change can still be absorbed. Naming one decision-maker at the agency and one contact on the traveller side removes the usual cause of delay. For a standing partnership, not a single file, the models sit on our cooperation page, and the written terms belong in a contract before any ticket is held.

Our Details, for You to Check

ChinaTravelPlus is delivered by Shenzhen Baochun International Tourism Group, established 18 January 1996 and registered in Futian District, Shenzhen, with ground teams in Hunan (Zhangjiajie, Fenghuang, Changsha), Yunnan, Zhejiang and Guangdong. The travel agency licence is L-GD-CJ00234, approved under Lv Fa [2013] No. 180 and issued by China's Ministry of Culture and Tourism on 30 March 2022, covering domestic, outbound and inbound tourism. The business licence carries credit code 91440300192407197A and names Cao Shaolin as legal representative. Our licence page carries the same details, so nothing here has to be taken on trust.

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