What a China Travel Contract Should Include

The Document That Outlasts the Trip

A China trip is planned over email and delivered weeks later. The contract is the only part that stays readable a year later, when an invoice must match a company name or a refund is disputed. Four things decide whether it holds up: who is named, what is included, when money moves, and what happens if plans change.

Name the Licensed Entity, Not Just the Brand

The first page should identify the legal entity that signs, invoices and receives payment, rather than the trading name you booked through. Ask for three details in writing:

• The full registered company name.
• The travel agency licence number and its authorised scopes.
• The credit code printed on the business licence.

If the brand and contracting entity differ, say so in the contract. Our explanation of who is licensed to operate your trip sets out why that matters, and what an inbound tourism licence covers goes through the scope applied when you book from abroad.

Inclusions and Exclusions Belong in Plain Lists

A readable contract separates the two, line by line. On the inclusion side: accommodation with room category, transport with vehicle type, guiding language and days, listed entrance fees, and meals marked by type. Exclusions typically cover international flights, visa fees, insurance, personal spending, optional activities, and anything described as subject to availability.

Disagreements usually start there; anything not written down should be treated as excluded, so ask before signing.

Payment Schedule: Who Receives What, and When

A normal schedule moves in stages: a deposit to hold inventory, a balance before departure, and extras settled locally. Three details are worth insisting on:

1. Payments go to a company account in the contracting entity's name, never a personal account.
2. Each instalment carries a date and an amount.
3. Invoices name the same entity as the contract.

If a supplier needs money earlier, that belongs in the contract as a stated exception with its own deadline. Overseas agencies will find the commercial models on the cooperation page.

Cancellation and Refunds: Read the Boundaries Before You Pay

Cancellation terms are usually graduated: a full or near-full refund far out, partial refunds closer in, and little or nothing inside the final days. Two questions are worth asking early: which supplier penalties pass through unchanged, and how long a refund takes once agreed. A refund promise without a stated window is an intention, not a term. Weather and sold-out inventory are handled case by case; how a China trip is actually built explains where those decisions sit.

Our Contract Details, for You to Check

ChinaTravelPlus is delivered by Shenzhen Baochun International Tourism Group, established on 18 January 1996 and registered in Futian District, Shenzhen, with ground teams in Hunan (Zhangjiajie, Fenghuang and Changsha), plus Yunnan, Zhejiang and Guangdong. The travel agency licence behind our ground operations is L-GD-CJ00234, approved under Lv Fa [2013] No. 180 and issued by China's Ministry of Culture and Tourism on 30 March 2022, covering domestic, outbound and inbound tourism. The company's business licence carries the credit code 91440300192407197A, and its legal representative is Cao Shaolin. Any proposal can be checked against those details using how to verify a China tour operator.

Frequently Asked Questions